Inefficiency is bad in business because it means wasted resources. Unfortunately, if you are wasting resources you are also wasting money, such as supplies, person-power, and time. All things your company must ultimately pay for. That is why a focus on efficiency is essential if you are looking to maximize your business success. Happily, you can discover some fantastic ways to improve the efficiency of your business, below.
Many businesses see automation as a luxury they cannot yet afford. However, the truth of the matter is that automating certain processes can save so much money in the long run, that they are well worth the initial investment.
In particular, look to automate repetitive or mundane tasks, as these can often be performed much faster by using an automated process rather than a human.
Also, by automating such tasks you will free up your employees to work on other projects. Indeed, this can have a double benefit. Firstly, you workers are likely to be happier focusing on more complex and project-dependent tasks, which means better motivation and productivity. Secondly, you will have more personal power to devote to these which can both speed them up and help to ensure the most positive outcome. All things that will boost the efficiency of your business.
Pick the right people for the task at hand.
Another way that you can ensure your business is as efficient as possible is to assign the right people to the tasks that need completing. What this means is playing to your employees’ strengths and previous experience.
Of course, sometimes, particularly specialized tasks will need to be completed by experts that you do not have within your business. Writing a customized software program for example which would mean you need to outsource an IT expert to help you.
Similarly, if you have a complex marketing task then you need an outsourced marketing agency to help you. Indeed, it is the most efficient way of doing things concerning time, quality, and cost. After all, getting your own non-expert employee ‘up to speed’ in this area will take considerable time and effort. Neither of which is a particularly efficient way of running your business.
Distractions, in their many forms, are efficiency killers in most businesses. We are talking about things that seem important but aren’t, such as meetings, answering emails as they come in through the day. Even queries from other employees can hamper people focusing on the task in front of them, something that means it takes them extra time to complete it.
With that in mind, minimizing any of these efficiency sapping distractions is essential. One way to do this is to ban meetings, or at least limit them to a maxim of 10 minutes. A great way to do this is to make everyone stand for their duration, as they will quickly put a stop to anyone that is going on too long.
Distractions from email and queries by other employees can be solved with the same solution - batching. This means you assign a time in the morning and afternoon of each day where people can answer emails and ask questions of their colleagues such as 30 mins. However, outside of this time, both activities are not permitted, and so the distraction they cause is greatly reduced.
This is a contributed post