How to maximize your time

How to maximize your time

To continue last week’s theme on time management, I don’t know about you but at times it would appear that there are more things to do in our everyday lives (both working and personal). An important part of having a successful online business is to be able to be organized and know how to maximize your time efficiently. If you happen to be someone who is not skilled at this, then you will probably not be able to accomplish what you set out to do on most days. Read on to see how you can improve this skill and maybe learn how to be more efficient in your business and your day to day life.

What you need to do is to take a look at the big picture and decide what it is that you want to accomplish with each one of your tasks. This typically doesn’t take much time and as a result it saves you about a third of the time it usually takes, you should check last week’s blog post on this topic for more ideas.

Now that you have decided on your outcome, it helps to encourage you to stay on track and obtain your goal. As you are completing the task, think about how you would like to handle your next task. If you didn’t get your end result, figure out what went wrong and how you might be able to correct it so that you can get the outcome you wanted.

Another way you might use to keep your focus and better manage your time, is putting up a ‘Do Not Disturb’ sign. Only use this method when you totally cannot have any interruptions while working on a certain task. People need to respect that you cannot have any distractions unless it is a dire emergency.  It’s a healthy way to set boundaries as sometimes we let others take our time and nothing gets accomplished. When you get down to it, it’s your responsibility to set those boundaries and get the job done.

Another method is to use blocks of time to sort out and get your tasks completed. For example, you shouldn’t be checking emails and answering phone calls while you are trying to get tasks done. Rather than trying to multi-task and having so many tabs open on your computer such as emails, Skype, Social media etc., TURN THEM ALL OFF. This helps you to keep your mind focused on getting the job done. You’ll be thankful for it later. Remember that you can’t be available to everyone all the time (clients included) so don’t worry as most understand this since they too are running a business.

Sometimes it’s tempting to check your Facebook, Instagram & Google accounts when you hear that little ‘ding!’ and you realize that there is a message waiting for you, whether it’s from friends and family or your colleagues. But, you need to assign a time for you to reply to them. Of course, there are exceptions, such as something urgent relating to the job you are currently working on, where you have no choice but to answer. So take that time, but don’t let it roll over into something that’s going to lead you astray from your task.

You also need to realize that you may not complete every assignment every day. If you can’t complete all your tasks designated for that day, don’t worry. Look to see if you took on too much, or where there are too many distractions. Did you delegate tasks to your staff or did you decide to take it all on yourself? This helps you to see where you could have improved in your overall time management.

To summarize, be sure to always recognize what outcome you want and turn off all distractions. Then concentrate on your tasks and get in the habit of working in blocks of time. Don’t forget to delegate to your staff whatever keeps you from moving forward and after awhile you will know how to maximize your time and be better able to complete your tasks.

Robyn here! I’ve had a passion for technology for as long as I can remember. I bring a variety of skills and experience to any business, which have been gained with over 25 years of experience as an administrative and IT professional. Learn more…

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Time Management Tips

Time Management Tips

After starting my own online business I had realized that life can get pretty darn hectic especially when working at home.  I felt as though I was always busy and not getting anything accomplished.  I’d be up late at night and wake up early in the morning trying to get it all done.  There was no balance in my life and I’d end up exhausted and wondered were other entrepreneurs going through this too?

After doing research on the topic of time management, I started implementing what I had learned.  Below you will find some of the time management tips I have used and hopefully they will help you too.

  • Start logging (writing down) what you do in a day, starting with your ideas, conversations and activities.  By doing this you can start to see what you actually accomplish in a day, which also helps you recognize things that might be considered time wasters.
  • When setting up meetings you should assign a certain time of day (or a certain day of the week) for this purpose.  I have certain days of the week where I meet with regular clients and certain days where I meet with new/potential clients.
  • I like to set up an appointment with myself and I block out spaces of my time on my calendar so I can get important tasks done and I try to spend at least half of that time in doing things that will produce results for my business.  Though planning for interruptions should be considered too in case you have to re-prioritize your day.
  • What I prefer to do is schedule 30 mins at the beginning of each day to organize and adjust my calendar as needed.  Before anything else gets done I check and arrange my schedule for the day.  This helps me become a lot more productive.
  • Delegating has been the biggest time saver for me yet. Delegating less important tasks to employees allows me more time to work on my businesses priorities and get lots more accomplished.
  • Even though I recommend you schedule your day, don’t forget to leave some me-time in between.   Don’t forget to give yourself breaks (you can even schedule those in if you like).  For instance if you decided to block off 1 hour to write a blog post, don’t jump to the next task at hand once you’re done. You should take 10 to 15 minutes and move around, stretch, dance, do some jumping jacks or check on your loved ones and ask them how they’re doing.  You can even do nothing at all and just stop and smell the roses.

We’re living in a fast- paced world in the digital age, where it appears there’s more to do and less hours to do it in. By taking the time to stop and plan your day, at the end you will be able to see what tasks you were able to accomplish with ease, and others you didn’t, therefore, giving you the perfect indication of which tasks you should delegate.

Robyn here! I’ve had a passion for technology for as long as I can remember. I bring a variety of skills and experience to any business, which have been gained with over 25 years of experience as an administrative and IT professional. Learn more…

 

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