Finding the ideal Virtual Assistant for you and your business

Finding the ideal Virtual Assistant for you and your business

So you have finally realized that you definitely need some help in order to run your business as smoothly as possible – You’re getting more clientele, you’re finding that the tasks you used to love doing are too time-consuming, you’re staying much later at work or spending too much time at your computer at home trying to get things done.  You missed a great family gathering the other day because you just had to get a few things done, and before you knew it, the whole evening was gone and you haven’t even begun to get yourself ready to go out – UGHH!  This is not what you had in mind when you decided to start your own business! Ok, now you are totally set on getting yourself a VA! The first question you will probably be asking yourself is, how do I know which VA is right for me? Where do I even begin to look for a Virtual Assistant?  Here are a few very helpful hints that will assist you in finding the kind of VA that you can count on and feel comfortable with. To start your search for that ‘perfect VA’, ask the people around you that you are working with on line – perhaps your clientele, or a forum or chat room, or especially a business coach who knows their way around the web.  Get some referrals and make yourself a list to keep notes so that once you contact them and have interviewed them, you can look over your list and decide yourself who would be best-suited to be your assistant for the...
The benefits of outsourcing to your VA

The benefits of outsourcing to your VA

Summer has hit and maybe you’re thinking I wish I could have a bit more “me-time”, taking the kids swimming, going for a walk , read a book or take that trip to see family/friends.  Whatever it is that you want to do, remember that it’s possible.  Remember you not only deserve a vacation but you need one!  What’s the secret to more “me-time” AND your business not crumbling… the secret is… outsourcing to your VA. Probably when you originally hired your Virtual Assistant, you were just so grateful to be able to assign a lot of the mundane tasks like doing your blog posts, updating your EXCEL Sheet, research etc.  The more you work with your VA, the more you realize that you can trust them to do a lot of the tasks that you don’t have to concern yourself with and now you can start working on how to drum up more clients for your business In fact, after working for a certain amount of time with your VA, you will come to see that you don’t have to be at your desk working all the time, constantly checking to make sure that everything is running smoothly, back-tracking on your work (or time) to make sure that a certain contract has been sent out to your client.  Now, you are able to enjoy more time in the knowledge that things are being taken care of.  Remember the plans you made with your family to take that long-awaited vacation just as soon as you could?  Well, that time has finally come!  This is what is now possible for you since you have a...
The building blocks of a great relationship with your VA

The building blocks of a great relationship with your VA

The building blocks of a great relationship with your VA Great! You’ve hired yourself a VA – you’ve already started assigning  projects and tasks and everything is moving along just fine. You might ask yourself, is your VA working out as planned? In order for you to build a good relationship with your VA, you need to be clear in what you need and you need to be sure that your tasks & projects are being carried out as you require.   For example, does your VA perform the daily and weekly tasks that you need done? Do you feel that you need to go more into depth explaining the jobs that need to be done – something that you didn’t expect to have to do?  Or maybe it’s going great and you think wow what took me so long to do this? In the beginning, you could allot some time at the end of each week for a short discussion with your VA to see how everything is going?  Cover tasks/projects, what still needs to get done? How long does it take to see if it works or doesn’t? Start with a TRIAL RUN – When you hire a VA, the best thing to do is to set a timeline, at which time you can decide if you want to keep working together or not, a sort of test period. Ideally, this is also a good time to let your VA know all the good things he/she is doing for you and also gives you the chance to talk about the other side and discuss those things that you would...
Project Management Techniques for You and Your New VA

Project Management Techniques for You and Your New VA

Typically when you work with a virtual assistant, it means you will have to be in touch with each other quite regularly.  This also involves sending images and files as well as other types of data.   The way you communicate together will depend mostly on you, as well as your VA’s, personal choice.  Where some people prefer to work casually - just emails and telephone calls - others would much rather use a Project Management system. Here are a few ways you can share projects/tasks with your Virtual Assistant: Email – One of the more popular ways of sending your projects to your VA is via email. Perhaps emails is the option that you both would prefer.  It does give you something that you or your VA can refer back to if you ever have to recheck on some instructions or content given. Phone/Skype - for certain assignments that need more detailed instructions that may be too difficult to explain by email, then it would be a better idea to speak to each other by phone or Skype.  There is, however, a setback with this method, in that you don’t have a paper trail.  In that case, it would be a good idea to phone/Skype your VA and follow that up with a short email with the key notes which your VA may need and can easily refer to while doing that particular assignment. There are apps out there that can record your Skype calls.  Which is another way to refer back to the conversation. Personally, I have not used them but here’s a list supplied by Skype. Dropbox -  Now,...